Business owners should constantly be looking for technology to make their business and employees more productive. While computers and smart phones come with a calendar, it might not be the best option for you or your business. Thankfully, there isn’t a shortage of other options.
Shared calendar apps make it easier to collaborate with co-workers and schedule meetings. Business News Daily talked to business owners to learn which shared calendar apps they use and why.
Here are the top six shared calendar apps they recommended.
Asana is more than a shared calendar app. While it has calendar features, it also makes it easy to manage team projects and tasks. The Timeline feature shows every piece of a project, how it all fits together and helps you track changes. Asana has a mobile app and has more than 100 integrations.
Asana doesn’t have a free plan, but it offers free trials and a lite version.
“Asana isn’t just a calendar though, it’s an enterprise resource planner that includes a shared calendar function, but it also provides other collaboration tools we require,” said David Alexander, designer, developer and digital marketer at Mazepress. “The pro of this approach includes having task management, communication and reporting tools all within a single interface … put simply, it’s one of the tools I couldn’t live without.”
Calendly is automated scheduling software that works with your calendar to automatically check your availability. It claims to help schedule meetings without a lot of back-and-forth emails. Other features include the ability to schedule buffer time between meetings, time zone detection, compatibility with apps like Salesforce, GoToMeeting, and Zapier, and it grows with your team.
“I use Calendly. I like to set up my podcast interviews,” said Michelle Ngome, host of the Networking With Michelle Show. “There is a free and a paid version. The free version allows you to use one category, while [with] the paid version, you can set up multiple categories. Plus, you can customize the URL.”
Ngome said her favorite feature is that it syncs with Google Calendar, and she can schedule personal appointments in Google without updating her schedule on Calendly. The program also integrates with Outlook, Office 365 and iCloud calendar.
3. Google Calendar
Google Calendar is an integrated online calendar designed for teams. This calendar integrates seamlessly with other G-Suite products, including Gmail, Drive, Contacts, Sites and Hangouts. This app can be accessed on laptops, tablets and phones.
“I use the Google Calendar app to book all my appointments with clients,” said Ana Santos, UX Consultant. “It’s also handy for video meetings, because it syncs with Google hangouts if we assign a video conferencing option to the event.”
Santos’ favorite feature is Google Calendar’s ability to sync your calendar across all devices and browsers if you’re logged in with your Google account.
Outlook is a common calendar app, which makes it easy to use for business because it’s familiar. If you have an Exchange, Office 365 or Outlook account, you can share your calendar with other users. You can also create additional calendars for specific projects and share it with co-workers.
Teamup offers shared calendars for groups to simplify organizing, scheduling and communication. Businesses can choose from both a free and paid plans. Further, Teamup offers a live demo of its software as well as a three-day trial so you can see for yourself if this app is a good fit for your team.
This program was built specifically for groups, and its calendars are easy to use. Calendars are organized by color, and they can easily and securely be shared with other team members through a secure URL.
“I spent ages looking for a good shared calendar to manage events and holidays for a spread out team of people,” said Ben Taylor, founder of homeworkingclub.com. “I eventually opted for … Teamup. It gave me the ability to set up lots of different even categories, [it] allowed staff to pull their choice of calendars into their own software using ICS feeds, and [it] even comes with an app for iOS and Android.”
Credit: Teamup Solutions AG
With a lengthy list of features such as team timelines, zoom levels, project roadmaps, and a sharing timeline, Teamweek makes it easy to collaborate with your team. Its free plan works for a team with up to five people, and its mobile app lets you collaborate on the go. Paid plans start at $39 per month for up to 10 people and include projects roadmaps, annual view and custom colors.
“This is a visual resource for planning, managing, and scheduling our team’s projects,” said Alexis Davis, founder and CEO of H.K. Productions. “It serves as an open calendar so everyone knows who’s working on what, when, and how far we are from reaching our intended goals. I think intention, communication, transparency and everyone’s awareness of their roles and responsibilities is essential when choosing the right technology for your team’s productivity.”